Tips you can use to make the most of Google Calendar

Here's a list of six tips of Google Calendar that you may not be aware of.

| Updated on: Aug 20 2022, 22:01 IST
Google Calendar tips and tricks.
Google Calendar tips and tricks.
Google Calendar tips and tricks.
Google Calendar tips and tricks.

With work from home being the new normal, we're dependent on digital tools for streamlining work. There are multiple professional tools, apps and services available. Google Calendar is one that's probably being used quite frequently now owing to the number of virtual meetings taking place.

Google Calendar makes it easy for users as it's part of the whole Google ecosystem. It syncs to your Google account and other Google apps. Google Calendar comes with many features that you may not be aware of. Here we list down tips Google wants you to know to make the most out of Google Calendar.

Different time zones

Virtual meetings are taking place not just locally but globally as well. Different time zones make it difficult to find one balanced time for meetings. To make things easier, you can set a designated time that's suitable for users from different countries. You can do this by going to Settings > Time zone, and then click the box for a secondary time zone. You can choose your preferred time zone here. If you want more time zones to be displayed then just go to World clock > Show world clock.

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Working hours

Working hours can be maintained even when you're working from home. On Google Calendar you can do this by adding your official working hours so others can be notified of the same. To do this, open Settings > General/ > Working Hours > Enable working hours. Then select the day and times of your work shift. Your coworkers will be able to see your working hours when they schedule meetings with you.

Google Calendar working hours.
Google Calendar working hours. (Google)
image caption
Google Calendar working hours. (Google)

Out of office hours

If you wish to decline meetings when you're not on your shift Google Calendar can do it for you. Just select ‘Out of office' from the event details box and choose the dates. Once enabled, Google Calendar will automatically decline meetings scheduled during your Out of office duration.

Sharing your calendar

Google Calendar also lets you share your calendars with others. This can be done by opening ‘My Calendars', then select the calendar you wish to share and click on More > Settings and sharing. You can choose to share your calendar with specific people.

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Privacy for events

While you share your calendar with others you may want to keep some appointments private. You can do this on Google Calendar. Just open the event you want to hide and select ‘Default visibility'. Then select the privacy setting for that event and click save.

Tasks in Google Calendar

Google Calendar also comes with support for tasks. These will be visible only to you and you can do this by selecting ‘Add a task' from the side panel. Google Calendar also lets you sync tasks from other apps like Gmail, Google Drive, Docs, Sheets or Slides.

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First Published Date: 19 Jul, 07:00 IST