Microsoft PowerPoint adds feature to insert videos with closed captions; Know how to use it | How-to

Microsoft PowerPoint adds feature to insert videos with closed captions; Know how to use it

Microsoft PowerPoint now allows users to insert videos with closed captions and subtitles into presentations, making them more engaging and accessible. Know how to use it.

By: HT TECH
| Updated on: Dec 14 2023, 15:00 IST
AI boost: 4 ways Copilot in Microsoft Teams improves meetings, hikes productivity
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1/5 Microsoft’s AI tool named Copilot has introduced various new features to Microsoft Teams since its launch. Over eight months duration, Copilot features have been beneficial to carrying out several business tasks and it improves the way we conduct meetings on Microsoft Teams. Know the four ways Copilot improves meetings in Teams. (Microsoft )
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2/5 To retain the meeting's privacy or confidentiality, Copilot will enable users to keep no transcript of the conversation after the meeting. It means that the meeting admin and organizers will have a "no transcription" option which will allow them to ask Copilot questions during the meeting, however, after the meeting is concluded, the no data interaction with the AI tools will be saved.  (Microsoft)
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3/5 Copilot’s compose box writing assistance will enable users to draft messages in chat, meeting chat or channel. Microsoft Teams users can utilize this feature to rewrite the message, adjust the tone to be casual, professional, and confident, or simply modify the message before you send it.  (Microsoft)
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4/5 Copilot in Microsoft Teams enables users to keep tabs on what's important in the Chat and channels. The tool simply filters information which will enable users to stay updated without reading through the whole chats. Copilot effortlessly highlights key decisions and open items from the long discussions. (Microsoft)
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5/5 Users can also ask  Copilot to highlight key information from a channel post-conversation. Giving simple prompts such as your task list or key discussion points can be asked and then the tool will summarize the information along with citations based on your prompts. (Microsoft)
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Want to make your Microsoft PowerPoint presentations more accessible? Check out to insert videos with closed captions. (Pexels)

Microsoft PowerPoint is one of the most popular products in the company's Office suite and the go-to option for millions of users for creating presentations. Although multiple other options such as Visme and Google Slides have recently emerged, none have been able to dethrone Microsoft PowerPoint as the primary means of making presentations. To keep users engaged and offer them more functionalities, Microsoft keeps adding new features to the program from time to time. The tech giant has now added a new feature to Microsoft PowerPoint that lets users insert videos with closed captions and subtitles into presentations. Know all about it and check out how it works.

Insert videos with closed captions in Microsoft PowerPoint

In an Insider blog a few days ago, Microsoft announced that PowerPoint for the web now supports inserting videos with closed captions and subtitles. Therefore, users can make their presentations more engaging and visually striking by embedding videos into them. It also allows them to add closed captions and subtitles to go along with their videos.

Microsoft says that users can insert more than one caption file for the same video, meaning that you can add captions for additional languages too! Moreover, when you turn on captions for a video, and then play a second video in PowerPoint, captions will be on for the second video if any are available and will appear in the language that you selected for the first video if it is available for the second video. Not just on the web, but you can also insert videos and captions in PowerPoint for Windows and PowerPoint for Mac, and also play captions on videos in PowerPoint for iOS.

How to add videos with closed captions in Microsoft PowerPoint

1. To add videos with closed captions in Microsoft PowerPoint, create a new presentation in PowerPoint for the web by going to the PowerPoint website and logging into your account.

2. Then select Insert, Video, and then choose Insert Video From: This Device.

3. Choose the video file that you want to embed into your presentation.

4. To add the captions, select the Video ribbon tab, and then select Insert Captions.

5. Now select the captions file in the WebVTT format you would like to insert.

6. Click on the Captions button in the lower right corner of the video player to select the captions track you wish to use. The captions will now appear on your screen.

Inclusive features

These changes are part of Microsoft's ambition to make its suite of products more inclusive and accessible. Videos with closed captions can be particularly useful for people with hearing disabilities. When using PowerPoint Live, each participant in the meeting can turn on closed captions for videos for themselves even if the presenter doesn't turn them on. Changes have been made to Windows as well, with Microsoft calling Windows 11 the “most inclusive version of Windows yet.” Continuing its efforts, Microsoft has expanded the Narrator with 7 new natural voices. Moreover, the Voice access feature now works from the lock screen, meaning you can use it to log into your PC!

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First Published Date: 14 Dec, 14:53 IST
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